OPEN DAY

It's OPEN DAY on Sunday.

Let's hope for good weather and a good turnout.

There are competing attractions (the Iron Man for example) but do come along and support your Allotment Society and of course this year's chosen charity Derian House.

We still need volunteers to help erect the marquees on Thursday night and Friday morning, and with putting up Gazebos on the Saturday. David could probably do with help making the stage for the dancers once the botton marquee goes up (carpentry is NOT his strongpoint).

Thanks to veryon ewho's pitched in so far - especially Richard, Barry, Rob and David for strimming the grass areas (hope your back recovers for the weekend, Barry)

See you all on Sunday

Margaret

Harrogate Autumn Show

Pauline (plot 9) is organising a Society trip to the Autumn Flower Show at Harrogate on 14th September 2013.

The Vegetable displays at the autumn show are really amazing and there are various talks and question and answer sessions on growing that we've always found useful.

There's a wide range of stands with plants, seeds, tools and equipment and the stand staffed by volunteers from the Leeds Federation of Allotment Societies always provides something new and interesting (at the Spring Show it was how to build a greenhouse heating system from an old radiator and some lengths of piping).

The cost will be around £23 per person which will include entry to the Show and coach travel from Harpers Lane to the showground. (The Society is providing a small subsidy from the funds we were given for fact-finding missions by the now defunct Allotment Regeneration Initiative).

There is a notice up in the brew room for those interested to 'sign up' or simply see Pauline or Margaret.

Society Projects

PLOT # 1

 This space will be the Society’s second Communal Plot.

Thanks to a grant from the Big Bolton Fund work will begin after Open Day on a project to create our second communally worked plot (the other is Plot #70)

Plot # 1 will have a communal poly-tunnel which will be used as a nursery to grow plants which can then be used by Society members on their plots. There will also be five raised beds (one for each stage of the crop rotation) plus a fifth for e.g. strawberries.

 Plot # 1 will also be used as part of the training / induction courses in Allotment Gardening which the Society will be running at the request of Bolton Council. The first such course has been restricted to those near the top of the Council’s waiting list but subsequent courses will be open to a wider group

 PLOT # 70

Plot #70 was taken back by the Council from its previous tenants on the grounds of inadequate cultivation.

The Society is now repairing the poly-tunnel and the shed.

Plot # 70 is to be used as the base for the Society’s first induction course for new plot-holders.

Those on the first course will be drawn from those at the head of the site’s waiting list. They will have a number of sessions learning about allotment gardening. A side-product of the course will be that plot #70 will be returned to a more attractive condition!

Following the course they will have the choice of being allocated a vacant full- or half-plot elsewhere on the site or working a portion of plot # 70

 Contact Margaret Jackson, Site Secretary, on 01204 844727 or by email at harperslaneallotmentssociety@yahoo.co.uk or see our website http://harperslaneallotmentssociety.blogspot.co.uk where details of future courses will be posted.

 

OPEN DAY NOTICES

OPEN DAY

Open Day (August 4th) is nearly upon us.

If you have any items to donate to the Tombola or the Bottle Tombola or any old books to donate to the Book Stall cna you please either bring them along to the Amenities Hut on the Allotments between 12.00 and 1.00 p.m. on Sunday or else drop them off at the Secretary's house (18 Harpers Lane)

Loss of Allotments Officer

HARPERS LANE ALLOTMENTS RESPONSE TO THE PROPOSED LOSS OF THE HORTICULTURAL (ALLOTMENTS) OFFICER

As part of its plans to make Budgetary Savings Bolton Council has proposed two measures (at least) which impact on plot-holders.

The first is to ‘balance’ the Allotments Budget. This means that the only monies available for the maintenance and management of allotments and allotment sites in Bolton will be that which is raised as rents from plot-holders (i.e. there will be NO Council subsidy – since about three years ago the subsidy was approaching £120,000 p.a., this shows clearly how funding for allotments has been cut). Effectively the amount raised by rents is just sufficient to pay the charges on the authority for water and toilets on sites. A substantial element of this is the provision of portable toilets on some sites during the summer months. We understand that initiatives to save money by replacing these with composting toilets (for which grants were available) have previously been blocked by elected members. The result is that there is no money for routine maintenance etc. and the only work which can be attempted will be in cases where Health and Safety issues are involved. 

The second measure is to remove the post of Horticultural (Allotments) Officer. So far as we are aware no proposal has (as yet) been provided by the Council as to how Site Secretaries (in particular) and existing and aspiring plot-holders in general will communicate with the Council on key issues such as Permissions to Erect Structures, Permissions to keep Livestock, Matters relating to water and toilet supplies. Mal-cultivation Notices and Notices to Quit, Maintaining the Waiting List and registering new tenancies – the list is very long. Unless some mechanism is proposed and resourced by the Council then we are heading for chaos.

The present attitude of the Council is not practicable since it does not provide any long term structure through which allotments may be provided and managed.

Effectively we believe that the Council has to choose between three models of management / provision for allotments in Bolton.

TRUE SELF-MANAGEMENT – Site Societies are granted long leases and a contract to operate their sites. They would then set their own rents (based on what services they wished to provide), collect their own rents and pay their own bills (e.g. for water) and make their own decisions. There are issues here about the transfer of responsibility for the ‘infrastructure’ (drainage, fencing, site roads etc.).

PROPER COUNCIL MANAGEMENT – a return to a ‘golden age’ with a dedicated Allotments Officer with the resources to provide a proper management, maintenance and improvement service to the allotment sites. Given the statements on Council funding by e.g. Malcolm Russell, such a situation would almost certainly require a significant rise in rents (similar in effect to the measures proposed and defeated a few years ago).

TRANSFER – It would be possible for the Council to transfer ownership / management of the allotments sites to private sector or other commercial organisations. Similarly the Community Assets and Community Right to Bid legislation provides an opportunity for appropriate community organisations to take over the ownership / lease / management of Council-owned sites. We have had contacts with Blackpool and Leeds Allotments Federations and have received information on how this is working / might work in a number of other areas. While this could provide new opportunities it also provides serious threats.

a)      Allotments could be transferred to a private sector organisation – Blackpool cited an example of transfer to a firm with extensive building interests. Following transfer the allotments were then run down to the state where the operator could claim that there was no interest, and the land was released for housing development. We should resist such a solution (‘privatisation’) at all costs.

b)      Management could be transferred to a 3^rd Sector Trust – Leeds Federation has looked at a number of trusts and feels that such Trusts would not see the promotion of allotments (as we traditionally view them) as their primary objective. Any attempt to move management to a Trust needs very careful scrutiny of that Trusts objectives and resources.

c)       Transfer to a collective formed by the Allotment Sites in the area - in Bolton this might mean that Management would be vested in a (reconstituted) Association of Bolton Allotment Societies along the model adopted between Blackpool Council and the Blackpool Allotments Federation. We think this would be better than single site self-management because larger, stronger sites can support smaller, weaker ones etc. Interestingly the Blackpool Federation refused to move to this situation until they were assured that all matters relating to the incumbent Allotments Officer had been resolved.

 

As an Allotments Society, Harpers Lane Allotments believe that in the medium to long term collective self-management offers the best way forward. Failing that we would pursue our current aim to become self-managing as a stand-alone site.

We further believe that in the short term until such time as the Council puts forward clear, resourced and workable proposals for liaison and effective decision-making between Site Secretaries and Council Officers the post of Horticultural (Allotments) Officer must remain.

 

Arrangements about the Co-operative's role on the site

 

THIS SUMMARISES UNDERSTANDING BETWEEN BOLTON COUNCIL AND HARPERS LANE ALLOTMENTS LTD., AGREED 4^TH APRIL 2013.

 This document covers the matters discussed as part of the ongoing dialogue about the Harpers Lane Allotment Society (now Harpers Lane Allotments Ltd) having a greater role in the management of Harpers Lane Allotments over the next 5-10 years.

 The Council support the initiatives and projects envisaged by the Directors / Co-operative to adjust the balance between communal and individual plots on the site. The Council support the Co-operative’s projects to create new growing spaces / opportunities through joint working with the Woodlands Officer. The Council support initiatives such as training courses, mentoring and the provision of seeds, plants etc. to new and aspiring plot-holders. The Council sees this as an important element of the 5-10 year programme referred to above.

 The following section sets out the Council’s understanding of the roles currently carried out by the Society and the Council and the changes which will come into effect from 1st April 2013.

 Functions currently carried out by the Society:

•         Identify plots that appear vacant, and then proposing whether they should be let as ‘fullsized’ or ‘half plots’

•         Use the waiting list maintained by the Council to contact potential tenants, arrange for them to visit the site, and if they take the plot (or half-plot), helping complete their registration forms. These forms then go to the Horticultural Officer who arranges for a Tenancy Agreement to be drawn up.

•         On occasion arrange transfers between allotments on the site.

•         Register ‘buddies’, a buddy being a person who is helping an existing plot-holder with their plot on a consistent basis over a period of time and who thus acquires certain rights to take over that plot should the primary plot-holder discontinue.

•         Conduct a monthly inspection of the site and advising the Horticultural Officer of any problems relating to tenants’ cultivation of their plots.

•         Report to the Horticultural Officer any emergency actions required e.g. replacement of padlocks, repairs to toilet facilities or water supplies.

•         Refer any complaints or issues raised by tenants to the Horticultural Officer.

•         Clean the toilets and amenity building on site.

•         Pay for the electricity supply to the amenity building on site

•         Carry out minor maintenance of the site infrastructure and building, directly at the Society’s cost, or by providing volunteer labour to utilise materials supplied by the Council (within the constraints of the Council’s limited resources).

•         Refer urgent maintenance issues, which might have a health & safety implication, to the Horticultural Officer.

 

From 1^st April 2013 the following additional functions will be added to the role of the Society:

•         Cutting the grass on the communal areas.

•         Weed-killing along the roads and verges

•         Seeking grants to enable the maintenance and improvement of the site, as agreed with the Council if not covered by the existing agreement.

 

For its part Bolton Council will:

•         Register all applications for plots.

•         Maintain the waiting list.

•         Issue Tenancy Agreements.

•         Set & collect the rents.

•         Operate a permission system covering the erection of structures and the keeping of livestock.

•         Issue and Enforce Notices served under Section 146 of the Law of Property Act 1925, relating to breaches of tenancy agreements.

•         Carry out maintenance, which otherwise might have a health & safety implication, of the site infrastructure i.e. roadways, fences, gates (including providing replacement padlocks), mains water supply to standpipes & the Amenity Building and sewers, within the constraints of available resources.

•         Maintain the structure of the Amenity Hut and toilets on the site, within the constraints of available resources.

•         Arrange for the water supplies to the Amenities Hut, toilets and standpipes to be switched on at Easter and switched off in the Autumn (water is available for 26 weeks).

•         Pay the water bills submitted by United Utilities.

•         Respond to complaints and requests from tenants or the Society, within the constraints of available resources.

Theatre Production