Minutes of Last Meeting and Matters Arising
The Break-In
The Insurance
Claim is now with the Insurance Company
The Council
has stated that it will make the repairs to the Brew Room
Drainage Works
Work is
proceeding on extending the drainage pipe from plot 41 across the bottom road.
Balances
The Society
currently has balances of £1,073.33 in cash and the bank
Of this sum
£ 62.40 are restricted funds leaving £1,013.93 as ‘free money’.
The
Treasurer reminded the Committee that we need a balance of at least £1,175 each
December in order to a) pay our NAS subscriptions, b) pay the site insurance
and c) restock the Allotment Shop – we therefore need at least another £162
before additional spending can be sanctioned.
Therefore
the Spring Event and Open Day will again be very important.
At present
only 50% of plot-holders have paid their annual subscriptions.
Apparently
some plot-holders have been told that they do not have PUBLIC LIABILITY
insurance – we would remind them that ALL
society members have full public liability insurance through the Society’s
insurance policy with Bluefin. What we have not been able to arrange is
property and produce insurance for individual plots – we could probably do this
if we increased subscriptions by a large multiple but not on current subs.
CVS Grant
The CVS
grant has now been spent – we have the leaflets for the Spring Event and for
Open Day and also materials for making promotional banners.
Tenants’ Issues
Bark
The
Secretary has acted on a request for Bark Delivery and has arranged for a tree
surgeon to deliver bark as soon as possible. This will be deposited on the end
of plot 1.
Request to Keep Bees on an individual Plot
There has
been a request to establish bee hives on an individual plot (as opposed to within
the communal bee-keeping area agreed with the Council). This request has been
passed to the Council for a decision as it is outwith the terms of the OMA which
only gives permission for hives on a communal area below the bottom road.
Children on Plots
The
Committee has been requested to remind tenants that if although children are
very welcome on the site, they should ensure that they are properly supervised
and not allowed to go on other tenants’ plots unless invited.
Spring Event 9th and 10th
May
Market / Car Boot – 9th May
10.30 a.m. to 2.30 p.m.
There will
be a producers’ market in the marquee in front of the Brew Room – so far
invitations have been given to stalls for honey, cheese, ice cream, lamb and
venison, preserves, spices. There will also be a stall raising funds for the
communal bee-keeping project (any donations of items for sale would be
gratefully received see Margaret or Kath Worsley) and we are seeking other
producers. The Society will have a plant
stall on Plot 1 (any donations of spare plants will be gratefully received
again see Margaret).
If there is
sufficient demand we’ll organise another Car Boot –
Stalls in
the Marquee and spaces on the Car Boot will be free to all society members,
other stall-holders will pay £10.00.
There will
be hot food and tea and coffee available.
We are still
seeking items for a Cake Stall and volunteers to help staff the Café on the day.
We are
hoping to have a stall in the marquee selling items from the Allotments Shop,
again volunteers to staff this are needed.
It is hoped
to erect the two marquees on Saturday 2nd May and Sunday 3rd
May – volunteers are needed – please see Margaret.
Delivering Leaflets
We have had
a number of promotional leaflets printed. Volunteers are needed to distribute
these in the same way that we distribute the Open Day leaflets each year.
We will need
help running the café during the performance interval
Margaret has
entered plot-holders in both the New Entrants and Fairhurst Trophy sections. WE
have decided not to enter the Rosebowl
Project to
be completed are:
Installing Further Security Cameras around the Brew Room
Creating a Children’s
Den / Play Area
ANY OTHER BUSINESS
The
Committee decided that a newsletter should be written and printed and
distribute to all members. This newsletter will set a date for a meeting about
the Spring Event. The Treasurer will produce and have copied this newsletter by
Saturday 18th April and it will then be distributed.
DUMPING ON
SITE
Some
plot-holders are still dumping waste materials on the site. The area formerly
designated for tipping weeds had to be closed because the facility was abused –
people were tipping plastic and glass. This is happening again at other points
along the bottom road. Plot-holders are reminded that dumping waste on the site
constitutes a Breach of Tenancy and could lead to eviction from the site.
DATE / TIME
/ LOCATION OF NEXT MEETING
The next
meeting of the Committee will take place on the 5th May at 6.30 p.m.
at the Amenities Hut.
